Attendee tracking for conferences, exhibitions, and events
Track every session without scanning a single badge
- Eliminate staffing costs at scanning stations
- Give attendees a frictionless experience
- Deliver measurable ROI data to sponsors
Say goodbye to taps, scans or check-ins
Our solution delivers accurate tracking throughout your event using easy to install battery-powered beacons.
Trusted by organizers worldwide
The proven solution, routinely deployed at scale around the globe
- Delivering 2-3 events per week
- Deploying in 100+ diferent venues across the globe
- 100% organizer renewal rate
Check out these resources and see the solution in action
Loved by our customers
“The attendee tracking solution has transformed customer experience at our in-person events. By removing friction entirely, the solution delivered a smoother, more seamless experience and led to significant increases in our Net Promoter Scores.”Joshua S., Senior Delivery Manager — G2 Review
“Finally we can track exactly who attends each session across our big multitrack educational conferences. No more staffing of dedicated scanners per room and the attendee experience has improved greatly.”Eric W., Marketing Leadership — G2 Review
“It’s much more cost effective and flexible than many other options we reviewed. The tracking is live so we can see numbers in rooms instantly, and we also have data on dwell time which is useful.”Anonymous, Events Services — G2 Review
“What stands out is how well the system adapts. It’s not a rigid one-size-fits-all tool, but a modular platform that can be shaped to fit the venue layout, audience flow, and client objectives.”Henrik W. — G2 Review
Transparent pricing
£8 per delegate plus a £4,500 activation charge. Includes license and hardware rental. Excludes shipping and non-returned tags.
$10 per delegate plus a $6,000 activation charge. Includes license and hardware rental. Excludes shipping and non-returned tags.
- No long-term contract required
- Hardware included in the price
- Full platform access and support
- Data available in real time
See costed-out examples
| Delegates | Price | |
|---|---|---|
| Boutique | 500 | £9,000 |
| Medium | 800 | £11,700 |
| Large | 1,200 | £15,300 |
| Convention | 4,000 | £40,500 |
| Congress | 10,000+ | Contact us |
Includes hardware rental and 25% lost tag estimate. Excludes shipping and VAT.
See costed-out examples
| Delegates | Price | |
|---|---|---|
| Boutique | 500 | $11,500 |
| Medium | 800 | $15,000 |
| Large | 1,200 | $19,500 |
| Convention | 4,000 | $51,000 |
| Congress | 10,000+ | Contact us |
Includes hardware rental and 25% lost tag estimate. Excludes shipping and sales tax.
Get a quote for your event
No sales call - we'll email your personalised quote
Why choose us?
Quick install
Wirepas mesh beacons are battery-powered and long-life. They can be installed with self-adhesive that comes included. Cover 25,000 m2 in just 4 hours, requiring only a single gateway.
Whole site coverage
Many WiFi solutions will only cover part of the building. Our quick to install hardware easily extends wherever it's needed.
Low TCO
The battery powered, low cost mesh beacons required have a significantly lower TCO than competing solutions such as UWB or WiFi.
Accuracy
Accurate to a few meters, more than good enough for most tracking requirements.
The solution transformed how we use data — delivering comprehensive reports to sponsors and internal stakeholders that drive genuinely data-driven decisions. We now use Crowd Connected's technology at every multi-track event we run.
Meleena Patel
Operations Director, Informa Connect
Most event organisers rely on badge scanning, RFID taps, or manual check-ins to track session attendance. These methods create friction for attendees, require onsite staff, and often produce incomplete data - particularly for sessions where delegates drift in and out.
Crowd Connected’s attendee tracking solution works differently. Small, battery-powered Bluetooth beacons installed throughout your venue detect wearable tags (attached to lanyards or badges) and report accurate attendance and dwell time data in real time. There’s nothing for delegates to scan, tap, or do. They simply attend the event as normal.
The result: complete session-level attendance data covering who was in which session, when they arrived, how long they stayed, and where they went next. All available in the Crowd Connected platform during the event, with CSV exports for post-event reporting and sponsor fulfilment.
Frequently asked questions
How does attendee tracking work without RFID or badge scanning?
What is the most accurate way to track event attendance?
How quickly can the system be installed?
How much does event attendee tracking cost?
Does this work with our existing registration system?
What's the difference between attendee tracking and session tracking?
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